Once your team has been is setup in MyCVR, then next step is the setting up your team roster.   

The

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MyCVR Roster

MyCVR pulls all student information from the FIRST Dashboard on firstinspires.org. You are not able to manage students in MyCVR. If the roster is not correct, please update your roster on FIRST Dashboard and wait for CVR staff to download the information. (More details on the sync process at MyCVR Onboarding - Signup, Team Info )

Managing Adults

MyCVR can only see the primary and secondary mentors listed as part of your Team Registration. These two main contacts will automatically be added to the team roster if they have (or create) a MyCVR account and link the team to their account.  If the main contacts do not have an account or do not make an account, they will need to be manually added.   

The three methods:

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Manual management: Any member can be manually added to the roster using the Add Member button in MyCVR.  All information is required when adding the member (name, date of birth, years involved, etc). Forms will need to be manually uploaded / associated using the steps in the forms section below. 

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Importing from FIRST: Coaches can be imported from the national registration system when they make an account in MyCVR with a matching email address.  Student team members can be imported from the Youth Registration system once their parents complete the paperwork with FIRST.  This import process will automatically import the Consent and Release Form, but will require Date of Birth and Years Involved to be entered for each member due to limitations with the FIRST API. 

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For any additional coaches, they will need to be manually added to the roster.

Type of Forms and Who Must Submit Them

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• Coaches will complete this form in a couple of ways:

  • Coaches with Youth Protection Program Screening

    • If the coach has a MyCVR account, MyCVR will automatically mark the form as "complete" in MyCVR when the team is added to the account.If the coach does not have a MyCVR account, the user managing the team will need to manually add the coach to the MyCVR Roster and mark "Check FIRST for Form?".  CVR will manually check the form when processing forms. 

  • Coaches without Youth Protection Program Screening (IE: one of the extra two coaches CVR allows as part of the roster). 

    • The user managing the team will need to manually add the coach to the MyCVR Roster and upload the completed paper version of the form. 

• Team Members can submit the forms a couple of ways.  

  • For members that complete the paperwork through the online Youth Member Registration

    • Coaches can use the "Import from FIRST" button to see which members MyCVR can see in the national system.   For eligible members, coaches will be able to import the member into the MyCVR roster, which will automatically import the Consent and Release Form.  Due to limitations of the information FIRST provides to CVR, coaches will need to provided Date of Birth and Years Involved for members imported through this process.   

    • Coaches can also choose to manually add the member or import the member from the previous season.  Next, mark "Check FIRST for Form?" on the upload forms panel.  CVR will manually check the form when processing forms. 

  • For members that complete the paper version

    • Coaches can also choose to manually add the member or import the member from the previous season.  Next, upload the form on the Upload Forms panel. 

Form Processing Expectations

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• • • complete the appropriate paperwork on the FIRST website.

• Team Members must complete paperwork online via the FIRST Website.